PARTICIPATING PARTIES’ RESPONSIBILITIES
Host Office Expectations
The Commonwealth Fellowship is an innovative professional training experience and educational opportunity that benefits both fellows and host offices. Participating host offices agree to provide opportunities for involvement in substantive projects that contribute to the fellow’s professional development, education, and career goals, as well as provide adequate and appropriate mentorship. Host offices must maintain a professional relationship with the fellows throughout the program and abide by all codes of conduct procedures regarding discrimination, harassment, sexual harassment or sexual misconduct policies, and any policy regarding workplace violence.
Participating host offices agree to: 1) deliver an orientation that introduces their mission and goals, priorities, staff, and activities; 2) provide opportunities for substantive involvement in, and contribution to their program’s activities, including a focused project and work tasks for the duration of the fellowship; 3) supply a professional mentor who will help support the fellow’s professional growth through their individualized professional development plan, and regularly engage with him/her during the 12-month fellowship; and 4) provide a work space, supplies, travel expenses, etc. necessary to accomplish the fellow’s tasks. Additionally, the host office will allow the fellow a reasonable amount of time to attend professional development training and other activities. Participating host offices are expected to contribute $15,000 to support the program during the 2021 fellowship year.
The recruitment and initial selection of eligible applicants will be managed by VASG through a multi-stage review process in accordance with the selection criteria, as described in detail within the fellowship announcement. Host-fellow matching shall involve VASG, VEE, and the host offices with consideration for the applicant’s preferred host office selection. VASG will administer the overall award including salary payments and eligible critical expense to the fellow. The funders will invite the selected fellows to participate in VASG sponsored professional development activities and the Environment Virginia Symposium where the fellows can grow their professional skills and network. Contributed fellowship funds will be administered by VASG and used to cover a portion of the fellow’s salary and critical expenses, and support the administration of the fellowship program.
Fellows are expected to abide by standard code of conduct policies including, but not limited to, the host office’s personnel policy, any policy regarding discrimination, harassment, sexual harassment or sexual misconduct, any policy regarding workplace violence, and any policy regarding the acceptable use of computer resources. In addition to their work responsibilities for the host office, selected fellows will be required to support VASG communication efforts to publicize their fellowship activities, participate in periodic meetings including fellow orientation and annual meetings, submit a final report at the conclusion of the fellowship, and participate in an exit interview. Regular contact between VASG and the fellows will occur throughout the year.